In the contemporary business world, businesses often use the marketing strategy of surveys & feedback to know more about their loyal customers. This valuable treasure remains untapped within various sources to be collected and structuralized into a single format to get benefit out of it. However, it takes a large workforce, time, and energy to extract, structure, and process this data.
Suma Soft’s OCR Outsourcing services are customized to address these challenges seamlessly. Our expertise in Data Capture services helps businesses extract data from a myriad of sources, whether physical documents, images, forms, invoices, or digital files, and transform them into a structured electronic format. This empowers you to capitalize on your data and streamline your operations.
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80% Cost Reduction
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8-24 Hrs - Faster Turnaround
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1000+ - Satisfied Clients/ 1500+ Projects Completed
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350+ - Skilled Data Management Experts
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99% - Accuracy
Data capture services usually cover a broad spectrum of areas for simplified data management, including data processing, image content, web data extraction, and much more. A company's growth depends on how it utilizes this information, analyzes, and uses these valuable insights that offer endless opportunities for any business. Suma Soft's data capture expertise streamlines your data acquisition process, delivering a wealth of benefits:
Reduced Errors
Data capture services eliminate human error and ensure data accuracy through advanced methods and meticulous quality control processes.
Expedited Data Conversion
You can free your resources from manual data entry with Data capture services. Automated solutions quickly convert your data into usable formats for seamless integration.
Improved Data Quality
Data capture services ensure consistency, completeness, and integrity of your data, boosting its value for analysis and decision-making.
Increased Usability
Data capture services receive your data in different formats and optimize it according to your needs, simplifying integration with existing systems and facilitating further analysis.
Access to the Latest Technology
Data capture services leverage cutting-edge data capture tools and technologies to achieve higher efficiency and accuracy.
Suma Soft’s Data Capture Services offer quality and cost-effective Automatic Data Capturing solutions to help you digitize your data. Be it printed or handwritten, text or numeric, our advanced technology can effortlessly capture high volumes of data from all kinds of documents. Our experts are proficient at all the techniques, ranging from remote data capture to bulk data capturing. We offer a comprehensive suite of data capture services to cater to specific requirements:
Data Extraction
Our outsource data extraction services extract valuable data seamlessly and capture it from various sources like documents, emails, forms, and more.
Form Processing
Streamline your data collection process with Data Capture Services by automating the extraction of information from paper or electronic forms.
Invoice Processing
Our Data Capture Services help accelerate your accounts payable process through efficient invoice data capture and conversion.
Image Capturing
With Data Capture Services, you can access high-quality image capture of documents, products, or any physical object with detailed information extraction.
OCR (Optical Character Recognition)
Services
Our Data Capture Services convert scanned documents and images into editable text, delivering valuable insights for your business.
Barcode Scanning
Our Data Capture Services effortlessly extract data encoded in barcodes for efficient inventory management or product tracking.
Our Data Capture Service process is pre-tested and quality-approved, effectively providing an absolute degree of accuracy. At Suma Soft, we follow a well-defined data capture process that guarantees quality services and caters to specific requirements with high-security regulations:
Project Scoping and Planning
Our Data Capture Service team analyzes your requirements, data sources, desired output format, and security needs.
Data Capture Method Selection
Based on the project scope, our experts select the most suitable data capture techniques, including Long-Range and Short-Range Scanning, linear imaging, RF Tagging, 2D Area Imagers, OCR/ICR, Tally Charts, Batch Keying, or Magnetic Recording.
Data Pre-processing
Our Data Capture Service team accurately optimizes file formats, organizes documents, and creates comprehensive indexing systems. Analyzing the structure and complexity of your data, our team determines the most effective pre-processing steps that ensure smooth data flow and minimize errors.
Data Capture
Our skilled Data Capture Service team utilizes advanced tools and technologies to extract data from various sources, including paper documents, electronic files, images, and databases. We use manual and automated processes, OCR, ICR, and intelligent data extraction techniques to ensure accuracy and completeness.
Data Quality Control
Our Data Capture Service team implements rigorous quality control measures to verify data accuracy, consistency, and completeness throughout the data capture process. We employ advanced quality control tools and methodologies to identify and rectify errors, ensuring the highest data quality standards.
Data Validation and Cleaning
Our Data Capture Service team conducts comprehensive data validation and cleaning processes to maintain data integrity. We employ data cleansing techniques to standardize data formats, resolve ambiguities, and enhance data usability.
Data Transformation
Our Data Capture Service team converts your extracted data into the desired format, such as CSV, Excel, XML, or any other specified format. Our data transformation processes ensure seamless integration with your existing systems and applications.
Data Delivery and Support
We securely deliver finalized data according to your specified requirements, whether through FTP, email, or other secure channels. Our Data Capture Service team provides ongoing support, including troubleshooting, data clarification, and addressing post-delivery concerns.
Our Data Capture Service captures automated data, which includes high-volume scanning and imaging, document management, data entry, and business process management. We employ advanced solutions for scanning and OCR technology, which provide a much faster way of capturing predefined information. Suma Soft stands out as your ideal partner for several compelling reasons:
Cost Efficiency
Our Data Capture Services significantly reduce operational costs. We eliminate the need for in-house infrastructure, specialized hardware, and dedicated personnel. Our scalable pricing models ensure payments for only the needed services, optimizing your budget.
Access to Specialized Skills
Benefit from our Data Capture Service team of highly skilled data capture experts with in-depth knowledge of industry best practices and advanced technologies. Our professionals are trained to handle complex data formats, ensuring accurate and efficient data extraction.
Scalability and Flexibility
Our Data Capture Service team understands your data capture needs may fluctuate. Suma Soft offers flexible solutions that can quickly scale up or down to accommodate changes in your business volume or project requirements. Our agile approach ensures seamless adaptation to your evolving needs.
Advanced Technology Adoption
Our Data Capture Services leverage automation, AI, and machine learning to enhance accuracy, speed, and efficiency. Our technology-driven approach delivers superior results and cost savings.
Risk Mitigation
Our Data Capture Service adheres to industry best practices and complies with data privacy regulations to protect your information. Our data centers are equipped with state-of-the-art security systems, ensuring the confidentiality and integrity of your data.
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